An AP/AR Clerk manages a company's incoming (Receivable) and outgoing (Payable) money, handling invoice processing, payment posting, vendor/customer communication, account reconciliation, and maintaining financial records to ensure accuracy and timely cash flow, involving tasks like paying bills, sending invoices, tracking payments, and resolving discrepancies.
Responsibilities:
Accounts Payable (Outgoing Payments)
Receiving, verifying, and coding vendor invoices and expense reports.
Obtaining payment authorization and scheduling payments (checks, ACH, wires).
Reconciling vendor statements to ensure all charges are accounted for.
Communicating with vendors to resolve billing issues.
Accounts Receivable (Incoming Payments)
Generating and sending customer invoices.
Processing customer payments, credits, and adjustments.
Monitoring customer accounts for overdue balances.
Following up with customers on delinquent payments.
Reconciling customer accounts and resolving discrepancies.
General Duties
Maintaining accurate accounting records and filing.
Assisting with month-end closing procedures.
Providing customer service to vendors and clients.
Using accounting software and spreadsheets to perform duties.
Essential Skills & Qualifications
Strong attention to detail and accuracy.
Excellent organizational skills and ability to meet deadlines.
Proficiency with accounting software and MS Office.
Good communication (written/verbal) and customer service skills.
Ability to work independently and as part of a team.