Human Resource Manager
Department:
Human Resources
Reports to:
Chief Operating Officer (COO)
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The HR Manager oversees all human resources functions across Finishes Solutions divisions, ensuring strong compliance, efficient onboarding, employee support, and alignment with company objectives. This role maintains HR policy integrity, manages employee lifecycle processes, supports managers with personnel matters, and safeguards accurate documentation and internal communication. The HR Manager plays a central part in promoting a productive, compliant, and aligned workplace culture.
Key Responsibilities
Recruitment & Hiring Support
Coordinate with hiring managers to post positions, review job descriptions, and ensure standardized formats are used across divisions.
Support candidate screening logistics and interview coordination.
Issue job titles and descriptions prior to employee start dates.
Onboarding & Offboarding
Initiate and manage the full new-hire onboarding workflow, ensuring forms are completed and routed to IT and Office Management 72 hours prior to start date.
Confirm workspace, equipment, software, and permissions are properly assigned.
Maintain file access requirements documentation and ensure compliance.
Manage employee exits, equipment collection, and offboarding documentation.
HR Policies, Compliance & Documentation
Maintain and update HR policies, procedures, and compliance standards.
Provide guidance to managers regarding performance management and the mandatory write‑up process.
Ensure accurate HR record-keeping, including corrective actions, personnel files, and onboarding checklists.
Employee Relations & Support
Serve as a confidential resource for employees regarding workplace concerns.
Support managers in handling performance issues, corrective action, and documentation procedures.
Monitor organizational health and communicate risks or emerging workforce issues.
Organizational Administration
Maintain and update organizational charts and job descriptions as needed across departments.
Support leadership in planning company events, communications, and culture initiatives.
Collaborate with Office Management and IT on operational personnel needs (workspace, equipment, business cards, permissions).
Training, Development & Leadership Support
Assist leadership in implementing training programs, onboarding improvements, and culture-building initiatives.
Support compliance training and ensure completion tracking.
Advise executives on HR strategy, workforce planning, and policy updates.
Skills & Qualifications
Strong interpersonal, written, and verbal communication skills.
Knowledge of HR policy, employee relations, and compliance workflows.
High attention to detail, organization, and follow-through.
Ability to collaborate with division leaders and manage sensitive information.
Experience in multi-division organizations (construction, real estate, property management, marketing).
Familiarity with Microsoft 365, Teams, SharePoint, and Smartsheet.
3–5 years of HR managerial or generalist experience.
Education
Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
HR certification (SHRM-CP, PHR) is a plus.